Organizing Magazine Clippings

Posted by on Jul 20, 2013 in Nikki works with Elizabeth, the Professional Organizer | 0 comments

Organizing Magazine Clippings

Today we will talk about organizing magazine clippings. How do you organize all those magazine and newspaper articles you’ve torn out?  Stuffing them in a file cabinet without a system won’t give you access to the information you want, or a way to limit the collection.

Nikki and Elizabeth, her Professional Organizer, are ready to work on the huge stack of clippings and magazines Nikki has accumulated.  The magazines are stacked up in several places in the house.  Nikki says she is saving them because they have articles in them she wants to keep for reference.  Some of the stacks have issues that are several years old.  Elizabeth suggests Nikki begin by recycling any that are more than two months old. If she hasn’t yet found the time to clip the old articles, chances are she won’t find it now.  Nikki can quickly go through the more recent ones and find the articles she wants to tear out.  Elizabeth puts a tray beside Nikki’s bed, where she reads magazines, to collect the articles she wants to save.  She recommends that Nikki immediately tear out the articles and recycle the magazine.  Elizabeth advises Nikki to schedule a 15 minutes every week to do her filing so things get filed instead of piled as before.

The FreedomFiler® system that Nikki is using has a procedure for organizing information she wants to keep, and a method to keep her from endlessly collecting clippings.  The purple “Resource” labels have two labels with the same name.  When the first file gets full, you move that one to the back of the file cabinet and start using the second one.  When the second one gets full, you empty the first one and bring it to the front.

The method for keeping the articles you use is simple.  If you have gone through one of the files for something specific, you make a new file for that topic.  For example, if you have files for “gardening” and you have pulled out articles about perennials, you would make a new file labeled “perennials.”  When both gardening files are full, and it is time to empty one, the only thing left in the file is information you thought you would refer to, but haven’t, in the time it has taken to stuff two file folders.  This process limits the material you keep to what you actually use.

Nikki is grateful she will be able to find the information she wants without going through piles of old magazines.

 

 

 

Next post:  Nikki and Elizabeth organize Nikki’s desk.

 

Learn along with Nikki as she and Elizabeth, the Professional Organizer, get the house organized room by room.

Copyright© 2013 Elizabeth Tawney Gross, Organizing For Everyday, LLC

 

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